Our Privacy Policy

1. Important Information and Who We Are 

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Purpose of This Privacy Policy 

This privacy policy aims to give you information on how COMMON PLACE PRESS PUBLISHING LTD. collects and processes your personal data through your use of this website, including any data you may provide through this site when you sign up to our events, purchase a product or service, contact us via our form, or join the membership program. 
 

This website is not intended for children, and we do not knowingly collect data relating to children under the age of 13. 

 

Data Controller 

COMMON PLACE PRESS PUBLISHING LTD. is the data controller and responsible for your personal data (collectively referred to as "we", "us" or "our" in this privacy policy).  

If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact us using the details set out below. 

 

Contact Details 

• Full name of legal entity: COMMON PLACE PRESS PUBLISHING LTD. 

• Email address: privacy@commonplacepress.com 

• Postal address: 167-169 Great Portland Street, London, W1W 5PF 

• Supervisory Authority: You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us first. 
   

2. The Data We Collect About You 

Personal data, or personal information, means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:  

• Identity Data: Includes first name, last name, username or similar identifier.  

• Contact Data: Includes billing address, delivery address, email address and telephone numbers.  

• Financial Data: Includes bank account and payment card details (even though these are securely processed via Wix Payments, Stripe, or PayPal, you technically "collect" them at checkout). 

• Transaction Data: Includes details about payments to and from you and other details of books, services, or event tickets you have purchased from us. 

• Event Data: Can include dietary requirements, accessibility needs, or professional titles provided by you when registering or RSVPing for our events. 

• Technical Data: Includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website. 

• Usage Data: Includes information about how you use our website, products and services.  

• Marketing and Communications Data: Includes your preferences in receiving marketing from us and your communication preferences.
   

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious beliefs, sexual orientation, political opinions, health, or genetic data). 

 

3. How We Collect Your Personal Data 

We use different methods to collect data from and about you, including through: 

• Direct interactions: You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise.  

• Automated technologies or interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. Please see our Cookie Policy for further details. 
   

4. How We Use Your Personal Data (Lawful Bases) 

We will only use your personal data when the UK law allows us to. Most commonly, we will use your personal data in the following circumstances under Article 6 of the UK GDPR: 

• Performance of a Contract: Where we need to perform the contract we are about to enter into or have entered into with you.  

• Legitimate Interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.  

• Comply with a Legal Obligation: Where we need to comply with a legal or regulatory obligation in the UK. 

• Consent: Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third-party direct marketing communications to you via email or text message, or via non-essential cookies. You have the right to withdraw consent to marketing at any time by contacting us.  

 

Purposes for Which We Will Use Your Personal Data 

Below is a description of the ways we plan to use your personal data, and which of the legal bases we rely on to do so:

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A. Registering New Customers

• Type of Data: Identity Data and Contact Data.

• Lawful Basis for Processing: Performance of a contract with you.

B. Processing and Delivering Orders (Books & Services)

• Type of Data: Identity Data, Contact Data, Financial Data, and Transaction Data.

• Lawful Basis for Processing: 1. Performance of a contract with you (to fulfill your order and deliver your items). 2. Necessary for our legitimate interests (to recover debts due to us).

C. Managing Event RSVPs & Attendance

• Type of Data: Identity Data, Contact Data, and Event Data.

• Lawful Basis for Processing: 1. Performance of a contract with you (to manage your event booking). 2. Explicit Consent (if you choose to provide specific health or dietary data for catering purposes).

D. Managing Our Relationship With You

• Type of Data: Identity Data, Contact Data, and Marketing and Communications Data.

• Lawful Basis for Processing: 1. Performance of a contract with you. 2. Necessary to comply with a UK legal obligation (such as notifying you about updates to our terms or privacy policy).

E. Marketing & Communications

• Type of Data: Identity Data, Contact Data, and Marketing and Communications Data.

• Lawful Basis for Processing: 1. Consent (if you opt-in via a newsletter or website form). 2. Necessary for our legitimate interests (if you are an existing customer who purchased a book, we may send you information about similar book releases or upcoming events, provided you can easily opt-out).

F. Administering and Protecting Our Website

• Type of Data: Identity Data, Contact Data, and Technical Data.

• Lawful Basis for Processing: Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, and to prevent fraud).

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5. Disclosures of Your Personal Data 

We may share your personal data with internal and external third parties for the purposes set out in the table above.  

• Service Providers: Our website platform provider, Wix.com, alongside companies providing IT infrastructure, payment processing, and system administration services. 

• External Third Parties /Management Agencies: Professional business management firms who act as data processors on our behalf. They assist us in administering our operations, handling customer communications, managing bookings/contracts, and providing day-to-day operational support. 

• Professional Advisers: Lawyers, bankers, auditors, and insurers providing consultancy, banking, legal, insurance, and accounting services. 

• HM Revenue & Customs (HMRC): Regulators and other authorities based in the United Kingdom who require reporting of processing activities in certain circumstances. 

• Couriers and Delivery Fulfillment Services: (e.g., Royal Mail, DPD, DHL) who require your name and address to ship physical books. 

• Payment Gateways: (e.g., Wix Payments, Stripe, PayPal) to securely process card payments. 

• Event Management or Ticketing Platforms: If you use external tools for check-ins or badge printing at venues. 

 

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes. 

 

6. International Data Transfers 

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:  

• We will transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the UK Government (UK Adequacy Regulations).  

• Where we use certain service providers based outside the UK (such as US-based infrastructure systems), we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK, namely the International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses (SCCs). 

 

7. Data Security 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.  

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator (the ICO) of a breach where we are legally required to do so. 

 

8. Data Retention 

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.  

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, and the applicable UK legal requirements. 

 

9. Your Legal Rights 

Under certain circumstances, you have rights under UK data protection laws in relation to your personal data. You have the right to:  

 

• Request access to your personal data (commonly known as a "data subject access request").  

• Request correction of the personal data that we hold about you.  

• Request erasure of your personal data (the right to be forgotten).  

• Object to processing of your personal data where we are relying on a legitimate interest. 

• Request restriction of processing of your personal data.  

• Request the transfer of your personal data to you or to a third party (data portability). 

• Withdraw consent at any time where we are relying on consent to process your personal data.  

 

If you wish to exercise any of the rights set out above, please contact us at privacy@commonplacepress.com. You will not have to pay a fee to access your personal data, and we aim to respond to all legitimate requests within one calendar month. 

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